Guides in this section

FERPA Student Records Release

Updated

Introduction

Aurora University is committed to educating students, faculty and staff about preventing identity theft. In accordance with the Family Educational Rights and Privacy Act, or FERPA, which requires colleges and universities to protect the privacy of student records and identities, Aurora University does not release certain information to anyone other than the student unless the student provides written consent or disclosure is required by law. This restriction applies to parents and spouses.

To manage permissions, students must create a FERPA code under “Self” and provide it if making a phone inquiry. A photo ID is required when requesting information in person. Follow the steps below to release student records under FERPA in Self-Service.

FERPA Student Records Release

  1. Sign in to Okta at aurorauniversity.okta.com and open the Self-Service app.

  2. Navigate to FERPA – Student Records Release using one of the following options:

    • Select User Options, then select FERPA – Student Records Release from the drop-down menu.

    • Select your username in the top banner, then choose FERPA – Student Records Release from the drop-down menu.

  3. Click Add Person/Relationship to add an authorized user.
  4. Enter the information for the individual you want to grant access to. If you are entering a FERPA code for yourself, select Self in the relationship field. The PIN must be 4 digits and may be unique per relationship. You may also enter start and end dates for FERPA access, or leave the fields blank for open-ended access.

  5. Choose to Allow Complete Access or Allow Select Access. To view details about each option, click the icon next to the corresponding section.

  6. After making your selections, you must accept the Disclosure Agreement before submitting the form by checking the box and clicking Submit.
  7. Once you submit the form, you can make changes to existing relationships by clicking the pencil icon. You can also end a relationship by clicking the subtract icon.
  8. When changes are made, an end date is applied to the previous relationship, and a new relationship record will begin.