Self-Service Time Entry for Students

Updated October 16, 2025 19:42

Accessing Time Entry

Select the first week to begin entering time.
If you work multiple positions, click the down arrows to expand time entry for each position.
Enter the hours worked for each day. Click the + button to add multiple time entries within the same day.
Enter hours for the week by position. Select Save, then click Submit for Approval. Your supervisor will receive an email notification of your submission.
Second position hours pictured below.Totals displayed by day by position, grand total hours by day including all positions worked, and grand total of hours for the week pictured below.

If your supervisor already approved your time entry, contact your supervisor to request that they unapprove your timecard for the affected week before getting started. Changes can only be made before the pay period deadline. If you discover an error after the deadline has passed, email payroll@aurora.edu so the Business Office can manually correct your timecard.
Click Return Timecard to Edit to unsubmit your time entry and make corrections. Click Comments to optionally provide additional details to your supervisor for review. Your supervisor will receive an email notification when you unsubmit your time entry.
Use the arrow buttons to move to the next week within the pay period.
Select All Time Sheets to review the time entry status for the pay period. The image below shows that hours have been submitted for the first week. Hours still need to be submitted for the second week in the pay period.
Time entry is complete once all timecards are submitted for every position and every week in the pay period.

Self Service Login Issues

itshelp@aurora.edu

ITS Helpdesk (630) 844-5790

Timecard or Payroll-Related Questions

payroll@aurora.edu
Ana Anguiano, Senior Payroll Accountant (630) 844-4916
Marlen Rodriguez, Accounting Manager (630) 844-5487